512-471-4357help@education.utexas.eduASE, CPE, ECJ, EER, ETC For specifics please speak with the WCP (formerly SAC) Reservations Office. The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. Priority is given to FAC building occupants. ITS staff may not be immediately available to provide support during an event. 4 moveable tables on wheels, 16 chairs, extra chairs in room. If interested in a building tour please contact our hospitality desk at 512-475-7739. If so, you will need to download and install this app to use AirMedia. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Can I make a reservation for more than two semesters in advance? Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. No more than 4 1-hour reservations may be made within one 24-hour period. What does the violate building hours message mean? Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Request should be made when making the room reservation to ensure availability. Reservations are limited to 4 hours total per EID per week. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. and returned back to their original locations to prepare for the next conference. The NHB Loggia is available from 8:00 am to 6:00 pm and unavailable from 11:30 am to 1:30 pm, Monday through Friday. There is electricity in front of the WCP. Click here to reserve space. This ensures that the room will be available. Classes, faculty, and staff will have priority in these rooms. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. Floors: 09: Gross Sq. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. Computational Engineering and Sciences- A.C.E.S. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Please contact Arturo Compean Jrfor any questions. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Office of the Registrar There are many reasons why your room is not showing up. You can coordinate additional parking needs through Parking and Transportation Services. Indoor Room Reservations. Food and beverages are not allowed in the auditorium space. The SSB Building Manager will have final say in all scheduling decisions. Using this caterer requires no additional forms or meetings. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. My organization is not listed under the clients, what do I do? A telephone for use of a conference call within the SSB meeting rooms is available for check-out through the Building Manager. Failure to do so may hinder future reservation requests. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. The PCL Group Study rooms are reservable spaces for groups of 2 or more. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. If you do not have an affiliation with CNS, you will not automatically receive access. Electricity is available. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . Supplies for meeting rooms may be found in the SSB Management Office. The form can be downloaded from Box. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. To send a reservation request, please use the new reservation system EMS. 30 minutes) so adjust accordingly. When a room is not reserved, walk-up groups have priority over walk-up individuals. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). The Student Services Building (SSB) tablecloths are to be used only in the building. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Experienced RecSports staff will lend their expertise . If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) Study rooms in the PCL Scholars Commons are forgraduate students only. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. Please submit forms a minimum of two weeks prior to the event. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. Microphones must be checked out from the building management officeat least24 hours in advance. Clean up the room before you leave so that it is ready for the next group. Read about members of our diverse and distinguished alumni community. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. The space is managed by Student Activities. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. After hours, see the students at thefirst floor Information Desk. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. Wait to enter a GPC if a class or exam is in progress. College of Liberal Arts If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Group Study Room Instructions. Due to construction this space cannot be reserved at this time. Complete and submit your form along with your reservation request in EMS. Faculty, staff, graduate and undergraduate students in the Department of Aerospace Engineering and Engineering Mechanics are able to use a variety of rooms and spaces in the ASE building. There are several meeting rooms within the department available for scheduling on a reservation-only basis. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. WCP doesnt provide parking. Benches, Covered Tables With Seating Cockrell School of Engineering Hotline Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Phone: 512 475-7600 Please log in with your UT EID email address (example: uteid@austin.utexas.edu). Dance studio, hardwood floors, and mirrors. The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. EMS Software is a room scheduling platform with an online reservation request portal. Please bring your own device (laptop, iPad, etc.) We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. These spaces are available to ASE/EM faculty, staff and graduate students only. to use the projector. Fine Arts AV Support Select Browse to view available rooms. 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